Privacy Policy

Introduction

This Privacy Policy explains how EDGE MIND LIMITED collects, uses, shares, and protects personal information obtained through our job application process. We are committed to protecting your privacy and handling your data in an open and transparent manner.

Data Controller Information

EDGE MIND LIMITED is the data controller for personal information collected through this job application form.

• Address: Oake House Silver Street, West Buckland, Wellington, United Kingdom, TA21 9LR
• Email: privacy@edgemind.ai

Personal Data We Collect

We collect the following categories of personal information:

• Contact details (name, address, email, phone number)
• Employment history and qualifications
• Education information
• References
• Right to work documentation
• Equal opportunities monitoring information (optional)
• Any additional information provided in your CV and cover letter

How We Use Your Personal Data

We process your personal data for the following purposes:

• To assess your suitability for employment opportunities
• To communicate with you regarding your application
• To verify the information provided
• To comply with legal obligations
• To conduct equal opportunities monitoring (in anonymized form)

Lawful Basis for Processing

We process your data based on the following legal grounds:

• Taking steps at your request prior to entering into a contract
• Our legitimate interest in assessing candidates for employment
• Your consent, where specifically requested
• To comply with legal obligations

Data Retention

We will retain your personal data for:

• Successful candidates: As part of your employment record
• Unsuccessful candidates: For a period of 6 months after the recruitment process concludes
• With your explicit consent, we may retain your information for future opportunities for up to 2 years

Your Rights

Under UK data protection law, you have rights including:

• The right to access your personal data
• The right to correct inaccurate personal data
• The right to erasure ("right to be forgotten")
• The right to restrict processing
• The right to data portability
• The right to object to processing
• Rights related to automated decision making and profiling

To exercise these rights, please contact us at privacy@edgemind.ai.

Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing and against accidental loss, destruction, or damage.

Third-Party Processing

Your data will be processed using Microsoft Office 365 Forms. Microsoft acts as our data processor and processes data in accordance with our instructions. You can view Microsoft's privacy policy at:https://privacy.microsoft.com/en-gb/privacystatement

International Transfers

Your data may be transferred to countries outside the UK for processing as part of our use of Microsoft Office 365. Where this occurs, we ensure appropriate safeguards are in place to protect your data, including standard contractual clauses and adequacy decisions as approved by the UK government.

Cookies and Tracking

Our application form uses cookies to improve functionality. These are primarily necessary cookies required for the form to function properly.

Changes to This Policy

We may update this Privacy Policy from time to time. The current version will always be available upon request.

Complaints

If you have concerns about our handling of your personal data, please contact us at privacy@edgemind.ai. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) athttps://ico.org.uk/.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

• Email: privacy@edgemind.ai
• Post: Oake House Silver Street, West Buckland, Wellington, United Kingdom, TA21 9LR